Breckinridge County Circuit Court Clerk
The Kentucky Court of Justice Breckinridge County page lists Cindy Rhodes as Circuit Court Clerk for the county. Her office is the local court-records clerk for both Circuit Court and District Court records in Breckinridge County. That includes felony, major civil, divorce, contested probate, misdemeanor, traffic, small claims, probate of wills, juvenile, and other District Court or Circuit Court case materials when public access is allowed.
The same official page lists the Breckinridge County Justice Center, phone, fax, hours, payment options, parking, accessibility, judges, court schedules, and record-request instructions. KCOJ also states that the Administrative Office of the Courts does not maintain court case records and cannot provide access to them. Requests for copies or review of local case records start with the clerk of the court that heard the case.
Office of Circuit Court Clerk
Clerk: Cindy Rhodes
111 W. 2nd St., P.O. Box 111
Hardinsburg, KY 40143
270-756-2239
Fax: 270-756-1129
Monday-Friday, 8 a.m.-4 p.m.
Breckinridge County Clerk Distinction
Breckinridge County has both a Circuit Court Clerk and a County Clerk. The names are easy to confuse, but the record sets are different. Cindy Rhodes is the Circuit Court Clerk for court case files. Jared Butler is the County Clerk for county records such as land records, marriage licenses, notary bonds, motor vehicle work, tax lien or certificate material, and other county clerk functions.
The Breckinridge County Clerk website is the official source for Jared Butler's county recording office, not for Circuit Court and District Court case files.
This distinction prevents a common records error: marriage and land instruments go to the County Clerk, while court case copies and certified court records go to the Circuit Court Clerk.
| Office | Local Official | Records Handled |
|---|---|---|
| Circuit Court Clerk | Cindy Rhodes | Circuit Court and District Court case records, court copies, court payments, bonds, jury and local case-file access. |
| County Clerk | Jared Butler | Marriage licenses, land records, notary bonds, election records, motor vehicles, county recording, and tax lien material. |
Breckinridge County Clerk Duties
The Circuit Court Clerk's Breckinridge County role is tied to Kentucky's unified Court of Justice. The office supports both Circuit Court and District Court in the 46th Judicial Circuit and District. Court case records may include pleadings, motions, orders, citations, dockets, video recordings, reports, transcripts, evidence references, judgments, dispositions, fines, costs, and other case materials.
- Maintains Circuit Court and District Court case files for Breckinridge County.
- Receives requests to review local court case records or obtain copies.
- Handles local court payment channels, including ePay links where available through KCOJ.
- Provides the starting point for older case records that may be local, stored, or destroyed under retention schedules.
- Supports court schedules, docketing, jury service, bonds, and counter service at the Justice Center.
The KCOJ county page also lists payment options for the Breckinridge County Justice Center: cash, cashier's check, certified check, money order, credit and debit cards with a fee, and cash required for bond.
Request a Certified Court Copy
A certified court copy is used when a plain printout is not enough. It may be needed for employment licensing review, another court, an agency, a real-estate or probate matter, or proof that an order, judgment, decree, or disposition is part of the official court file. In Breckinridge County, certified court copies should be requested from the Office of Circuit Court Clerk for the court that handled the case.
- Identify the case type, court level, party names, approximate filing or charge date, and any known case number.
- Call or visit the Office of Circuit Court Clerk at the Justice Center to confirm whether the record is public, local, stored, sealed, or restricted.
- Ask which copy fee, certification fee, payment method, and pickup or mailing process applies to the requested document.
- If the record is older and stored at the State Records Center, obtain the case and file locator numbers from the clerk first.
- Submit the request through the channel the clerk identifies and verify that the certification is attached to the correct document.
Breckinridge County Records Request Fields
The statewide court-record request instructions do not provide a single local Breckinridge online request form for all court case copies. The necessary information is still clear from KCOJ's record-request guidance and the State Records Center fallback. The more precise the request, the more likely the clerk can identify the right case file.
| Field or Detail | Needed? | Notes |
|---|---|---|
| Case number | Strongly preferred | Required for many exact file tasks and needed for stored-record locator work. |
| Party names | Yes | Use full names and role if known, such as plaintiff, defendant, petitioner, or respondent. |
| Court level | Yes | Identify Circuit Court or District Court when possible. |
| Document type | Yes | Examples include judgment, order, decree, disposition, docket sheet, or citation. |
| Date range | Helpful | Approximate filing, charge, hearing, or disposition dates can narrow the search. |
| Certification request | If needed | State whether a certified copy is required rather than a plain copy. |
| Case and file locator numbers | For stored records | Required before the State Records Center can process stored court files. |
Breckinridge County Clerk Fee Channels
The research did not locate a full Breckinridge Circuit Court Clerk copy-fee schedule in the accessible KCOJ county page. The page did identify payment options for court payments, and the County Clerk page provided recording fees for county instruments. Those are different fee channels, so they should not be merged into one list of court-copy prices.
| Item | Amount or Payment Status |
|---|---|
| Court case plain copy | Confirm with Circuit Court Clerk |
| Court case certified copy | Confirm with Circuit Court Clerk |
| Court payment options | Cash, cashier's check, certified check, money order, credit or debit card with fee |
| Bond payment at Justice Center | Cash required |
| County Clerk deed recording | $50 on County Clerk recording-fee list |
| County Clerk will recording | $47 on County Clerk recording-fee list |
| County Clerk judgment lien | $46 on County Clerk recording-fee list |
Note: Court-copy fees should be verified with Cindy Rhodes's office because the accessible research did not provide a current local copy schedule.
Breckinridge County Online Clerk Access
Public case information may be checked through KYeCourts public court records guest access. The visible guest-entry screen says public court records provide free access to public case information throughout Kentucky, and it requires a CAPTCHA checkbox and Continue step. The same page links to ePay and criminal record reports. Case detail was not inspected in the research because the public entry is behind CAPTCHA.
The City of Irvington official page includes a public-records request link for city records, which can matter when a user needs a city police or ordinance-related record rather than a court case file.
City records do not replace Circuit Court Clerk access, but they may be a separate channel for municipal source records before a matter reaches District Court.
Breckinridge County Recording Records
County Clerk Jared Butler's office is useful when the record is not a court case file. The County Clerk site says the office indexes and houses legal land records, marriage license material, and notary bonds. It also states that some records date to the late 1700s, newer records use a digital index, and the oldest records are still kept by ledger. Deed and Recording rooms are open Monday through Friday from 8 a.m. to 4 p.m.
The County Clerk site says documents are not publicly available online through that site. A paid Software Management program may search indexes back through 1993 and images to 2000, and Software Management, LLC can be contacted at 502-266-9445 for assistance with that paid portal. The office also lists e-recording vendors for land records, including Hopdox, CSC, Simplifile, and ePN. Those vendors are for county recording, not court case filing.
The City of Cloverport official page is another local government source for city services and notices in Breckinridge County.
Local city pages are useful context when a records request involves a city service, but Circuit Court and District Court case files still route through the Circuit Court Clerk.